An event, in one arc.
A convening is the densest thing your organisation does: more people, positions and promises in one day than a month of desk work. The event lens runs the whole arc, six stages from first concept to final report, and everything it touches lands on the map.
Fig. 4 · The stage · one convening, phase by phase
Stage 01 of 06
Frame
Where the concept note and agenda take shape.
Every event starts with a concept note, rationale, objectives, participants, and expected outputs, and an agenda built block by block alongside it.
What Convenor delivers
01Frame
Where the concept note and agenda take shape.
Every event starts with a concept note, rationale, objectives, participants, and expected outputs, and an agenda built block by block alongside it.
What Convenor delivers
02Identify
Building the right room.
The map is the source. Every person you have ever convened is in one place, with their engagement history, sector, seniority, topic tags, response patterns, and flags. Filter, search, and build your list from a record that gets richer with every event.
What Convenor delivers
03Invite
Invitations that reach the right people, the right way.
Invitations go out from the Share hub, targeted by role: speakers, moderators, attendees, observers, or named individuals. Each invitation is personalised with merge fields. Speaker details, bio, photo, travel preferences, dietary requirements, are collected once and kept on the record, without chasing email threads.
What Convenor delivers
04Prepare
Everything in place, before the day.
Briefing packs, concept notes, programme updates, and day-before reminders are all sent from one place. Speakers have already completed their intake. The day-of pack, agenda, roster, session notepad, is ready before you arrive.
What Convenor delivers
05Run
On the day, calmly.
The Run workspace brings together the roster, check-in, walk-ins, and session attendance in one view. Each agenda block has a status: not started, in progress, complete. The session notepad lives alongside the agenda. Everything is tracked as it happens.
What Convenor delivers
06Follow up
What you learn, written down.
The follow-up flow is three steps: configure feedback, view results, generate the content report. The coordinator writes a private reflection. Attendance is summarised. The event closes with a record that feeds the next edition.
What Convenor delivers